Company: Odyssey Systems Consulting Group, Ltd.
Location: Saint Louis
Posted on: November 19, 2021
Odyssey Systems is seeking an experienced Executive Assistant to
provide administrative support to the National
Geospatial-Intelligence Agency (NGA) located within the Washington
Metropolitan Area (WMA).
This individual will support NGA's mission to produce timely,
relevant, and accurate geospatial intelligence (GEOINT) to help all
levels of users meet their strategic and operational needs in
support of national security objectives.
The Executive Assistant is anticipated to support a variety of NGA
offices and requires highly experienced administrative support. An
Executive Assistant is expected to offer a combination of proven
experience and expertise to independently support a customer office
with a broad range of administrative activities. The Executive
Assistant independently accomplishes demanding and challenging
administrative tasks that are routine and involve high levels of
***Contingent upon contract award***
Duties include, but not limited to:
Support administrative requirements at the mid- to upper management
levels of an office.
Maintain executive calendars in Microsoft Outlook to include
scheduling meetings as requested, sending meeting invites to
requested attendees, reserving conference rooms, setting up Video
Teleconference (VTC) or WebEx connections, deconflicting meetings
and prioritizing meetings based on executive priorities.
Independently anticipate and provide responsive administrative
support to facilitate completion of all organizational mission
requirements. This will require executing a broad range of
administrative responsibilities with some tasks occurring routinely
and/or on an "ad hoc" basis per real-time needs of the office.
Provide the office with a centralized source of administrative
expertise and guidance, which ultimately affects the success of the
Independently apply mature and objective judgment to determine best
approach and course of action to take in both routine and
non-routine administrative situations. This will require accurately
interpreting and adapting guidelines, policies, precedents and
practices that are not always completely applicable to a changing
Support office discussions regarding the organization's
administrative business rhythms and contribute recommendations as
necessary. Specifically advise office leadership and management on
the administrative implications of additions, deletions, or changes
to the varied functions of the organization.
Prepare special or one-time reports, summaries, or replies to
inquiries, selecting relevant information from a variety of sources
such as reports, documents, correspondence and other offices, etc.
under general directives with minimum assistance and/or
Create workbooks (e.g., read-ahead, staffing, continuity, standard
operating procedures) for leadership planning and/or to support
execution of leadership responsibilities and office administrative
Support the office with development of guidance, procedures and/or
policies relative to facilitating administrative activities of the
organization. These functions may include training/travel budgets,
suspense systems, space planning, personnel management, record
management, logistics support, asset tracking, etc.
Assist subordinate administrative assistants on new procedures;
request information needed from the subordinate offices for
periodic or special conference, reports, inquiries, etc.
Strong working knowledge of Microsoft Office applications. To
include, managing calendars in Outlook and responding to emails;
building/updating PowerPoint briefs, Excel files and Word
Ability to work within an organization's chain of command and
interact appropriately with individuals at all levels, including
those at very senior levels.
Must be a US Citizen
Required Clearance: Must have and be able to maintain an active Top
Secret with SCI clearance.
Required Education: High School Diploma or equivalent.
8 years of administrative experience OR, Associate's degree in
General Business Administration or related field with a minimum 6
year of Administrative experience OR,
Bachelor's degree in General Business Administration or related
field with a minimum 4 year of administrative experience
Strong teaming and collaboration skills that foster office unity
and cohesiveness in support of completing office administrative
Capable of independently handling a large, complex workload,
effectively coordinating multiple resources, and multi-tasking in a
fast-paced environment having competing priorities.
Produce professionally written emails, letters, documents, and
other material that is succinct, coherent, uses proper tone,
demonstrates proper grammatical use of the English language, and
presents proper format/form per established corporate/office
Articulate and exchange information (i.e., requirements, actions,
needs, status, etc.) in a professional tone and attitude to achieve
efficient business rhythms.
Excellent communication skills both verbally and written.
Proficient at Microsoft Outlook and Word.
Experience with the Defense Travel System (DTS), knowledge of the
Federal Travel Regulation (FTR) and Joint Travel Regulation
Prior DOD and/or NGA experience working in a related field.
Prior experience working with the military and understanding of the
Proficient working knowledge of the following applications:
NGA Central Electronic Routing and Tasking System (N-CERTS)
Management and Execution Tracker (MET)
Ability to schedule, coordinate, set-up, and operate NGA Video
Teleconference (VTC) equipment.
Overseeing office spend plans for travel, supplies and awards
Prior experience with presentation techniques
Possesses a working knowledge of the NGA internal coordination and
Working knowledge of Microsoft Excel and Access
Working knowledge of SharePoint
Proficient with NGA correspondence manual
Working knowledge of NGA's Record Management requirements
A working level understanding of NGA corporate processes
Odyssey Systems Consulting Group, is an innovative small business
committed to providing world-class technical, management, and
training support services to government and public sector clients.
We focus on people, processes, and performance to deliver superior
results. Since our inception in 1997, our commitment to mission
success and customer satisfaction has been recognized with
exponential growth and exceptional past performance ratings. We
accept challenging assignments and drive projects from the planning
stages, through implementation, and into operations and
Please note: Final compensation for this position will be
determined by various factors such as the Federal Government
contract labor categories and contract wage rates, relevant work
experience, specific skills and competencies, geographic location,
education, and certifications.
Equal Opportunity Employer/Protected Veterans/Individuals with
Keywords: Odyssey Systems Consulting Group, Ltd., St. Louis , Executive Assistant, Other , Saint Louis, Missouri
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