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Executive Assistant

Company: Tegna
Location: Saint Louis
Posted on: June 10, 2021

Job Description:

KSDK-TV in St. Louis, MO is seeking a dynamic Executive Assistant who will use independent judgment and discretion to provide executive administrative support to KSDK's Executive staff. The ideal candidate is experienced in handling a wide range of executive support tasks with the ability to work independently and proactively with a positive demeanor.

Responsibilities:

  • Excellent organizational and communicational skills, tact, poise, leadership qualities, and the ability to take independent action while maintaining a strong work ethic, confidentiality and attention to detail.
  • Must be proactive and demonstrate consistent follow-through, judgment, time management, prioritization, and possess the ability to work under pressure and meet deadlines.
  • Responsible for coordinating calendars, scheduling meetings, composing correspondence, receiving and routing messages, answering inquiries, processing e-mail, arranging travel and reconciling expenses.
  • Establish and maintain effective and cooperative professional business relationships with all levels of management, employees, company executives and outside companies.
  • Triage incoming email from viewers on a timely basis. Coordinate messaging with appropriate manager. Manage incoming mail, including time sensitive documents such as subpoenas.
  • Assists in the preparation of presentations, meetings, and conferences, including coordinating facilities, telecommunication and equipment needs as required. Graphic design experience is a plus.
  • Assist with special reports and special projects as required.
  • Assist recruiting with scheduling interviews, I-9 administration and employee contracts.
  • Manage calendars for GM and director of content as requested.
  • Assist with additional administrative duties as necessary.

The candidate also has the ability to work well in supporting a dynamic and fast-paced organization and managing multiple tasks and conflicting priorities proactively, with accuracy, flexibility and attention to detail. The position requires a high level of discretion and strict confidentiality of company proprietary information.

Requirements:

  • College degree (or equivalent) plus minimum of 3 years' experience providing executive level administrative support
  • Exceptional written and verbal communication skills
  • Excellent organization skills, ability to work on multiple projects and track multiple deadlines with little follow-up
  • Demonstrated ability to organize daily workload by priorities
  • In-depth understanding and mastery of the entire MS Office suite, with ability to learn new software, systems and technologies
  • Excellent interpersonal skills, self-starter needing little supervision, demonstrating consistent follow-through, judgment and time management skills
  • Proactive approach to problem solving with strong decision-making skills.
  • "Whatever it takes" attitude
  • Interest in local news a plus.

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Keywords: Tegna, St. Louis , Executive Assistant, Other , Saint Louis, Missouri

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