Executive Team Assistant
Company: Michelson Realty Company
Location: Saint Louis
Posted on: April 10, 2021
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Job Description:
Job Description Job Title: Executive Team Assistant Location of
Job: Central Office and Zoom Work Schedule: Flexible Exemption
Status: Non-Exempt Company Expanding owner and operator of high
quality commercial and multifamily real estate properties
throughout the country headquartered in Clayton, MO that is the
lead investor in various self-managed investment funds with a wide
range of US and international individual and institutional
partners. Summary of Duties & Responsibilities Responsible for
using excellent discretion and judgment in supporting and enhancing
the transaction and executive teams, company business activities,
and Central Office operations. Should have positive outlook and
strive to improve company operations, while looking to be as cost
effective as possible. Primary Duties & Responsibilities --- Assist
in due diligence and closing procedures for real estate
acquisitions, refinances, and dispositions, including preparing
lender forms and exhibits, offering memos, site inspection books,
monitoring checklists, and compiling closing books. --- Understand
legal structure of corporate and property entities and be
responsible for forming new entities, obtaining federal employer
identification numbers, completing and filing annual reports,
preparing internal corporate annual minutes, and administering
third party corporate representation. Maintain corporate
organizational charts. --- Responsible for corporate and property
document retention, including permanent legal documents (hard copy
and network files). --- Maintain corporate partner database
including updating the database for new investments, transfers and
changes, and generating database reports as needed. --- Responsible
for timely filing of corporate and partnership tax documents
including researching and responding to notices accurately and
timely. --- Perform executive assistant support to the President,
Vice Presidents and executive team, including travel arrangements,
expense report preparation, site visit support, and general office
support. --- Research & contact corporations such as top insurance
companies in order to find new partners and lenders. --- Create and
maintain digital contact lists to assist teams in managing property
and relationship targets. --- Maintain business licenses for
properties and Central Office, and coordinate payment of dues for
organizational memberships. --- Effectively support and communicate
with community operations personnel. Including scheduling lender
visits or other inspections and providing all requested
documentation. --- May require supervising other support people in
office. --- Become involved in and perform special projects as
requested. Education & Prior Work Experience Bachelor's degree
preferred, with five years related experience. Strong computer
skills with a variety of software needed. Experience with legal
documents a plus. Special Requirements Position requires strong
analytical skills and strong telephone and email communication
skills with a customer service attitude. Should have ability to
work under pressure and formulate independent decisions on matters.
Should fully complete projects and tasks from start to finish with
little supervision. Must enjoy working with detail and working in a
team environment.
Keywords: Michelson Realty Company, St. Louis , Executive Team Assistant, Other , Saint Louis, Missouri
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