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Registrar

Company: KIPP SoCal Public Schools
Location: Saint Louis
Posted on: February 23, 2021

Job Description:

Company DescriptionKIPP St. Louis is a growing network of free, open-enrollment, public charter schools offering a choice to families and a college-preparatory education to children in St. Louis city. Our mission is to serve as a catalyst for education reform by establishing and supporting a world class network of public schools that develop in all of our students the knowledge, skills, character, and pursuit of excellence necessary to succeed in high quality high schools and colleges and the world beyond.Louis Network Is Comprised Of Two Middle Schools, Three Elementary Schools, And a High SchoolKIPP St. Louis currently serves over 2,300 students and at full growth, we will serve nearly 3,500 students and hundreds of alumni. Today, our St.* KIPP Inspire Academy, founded in 2009* KIPP Victory Academy, founded in 2014* KIPP Triumph Academy, founded in 2015* KIPP Wisdom Academy, founded in 2015* KIPP St. Louis High School, founded in 2017* KIPP Wonder Academy, founded in 2019Job DescriptionPosition OverviewThe Registrar is the data and student information expert. As such, this person is responsible for maintaining impeccable student information data and record-keeping, assisting with seamless school operations, and supporting excellent teaching and learning by providing data to inform decisions. Specifically, the Registrar works closely with the regional Data and Operations Teams, the School Operations Team, and School Admin Team to ensure the school's student information is accurate, compliant, and actionable.The Registrar will report to the Director of Data Strategy and is responsible for managing the student enrollment process, scheduling students, ensuring accurate daily attendance, minimizing chronic absenteeism, maintaining complete student records, and running report cards and progress reports. Additionally, this person will support a welcoming, neat and organized office environment and function as the secondary contact person for all of the school's stakeholders.Position type: Full time, exempt We invite you to serve in the following capacities---Transcripts and Credit Data* Work with the data team to ensure 100% accurate reporting on grade, credit, and GPA data each year.* Provide quarterly reporting to the leadership team on student credit accumulation and identify students with missing credits, lack of EOC completion, or other issues that might put them at risk of delayed graduation.* Ensure students are scheduled in a way that maximizes their likelihood of graduating on time and on the appropriate diploma pathway.Lottery and Enrollment (Partner)* Manages the collection of student applications and ensures that they are accurately entered into KIPP St. Louis' enrollment management system* Supports with family communication connected to enrollment (pre and post lottery)* Manages accepted and waiting lists in KIPP St. Louis' enrollment management system* Manages the distribution and collection of enrollment packets and/or online enrollment procedures for families of admitted students* Manages Records Request procedures to obtain school records from prior schools* Support with the district wide enrollment events for families* Enrolls students into PowerSchool, KIPP St. Louis' student information system* Prepares withdrawal forms for transferring students and processes student withdrawals in PowerSchool* Input, track, analyze, and report all data relating to student recruitment benchmarks and goals to all necessary stakeholders. Using SchoolMint or other software as determined by the regional leadership.* Train internal stakeholders to use the online enrollment system Student Information and Data (Lead)* Manages and maintains student data in PowerSchool, and ensures integrity of data at all times * Streamlines processes and customizes features within PowerSchool to improve user experience, operational efficiency and yield better data management practices* Serves as school point-person for student schedules and course assignments, bi-weekly progress reports, report cards, and transcripts* Processes student information requests, including high school transcript delivery, and incoming and outgoing records requests for college applications, student enrichment programs and Missouri Virtual Academy * Maintains student cumulative records in accordance with federal and school-based policies, as well as audit guidelines * Ensures confidentiality and security of office space, files, and all information pertaining to students, parents, staff, and communityRegional Attendance Reporting (Lead)* Ensures the accuracy of students' daily attendance, as well as tardy, truancy, and early leave logs* Prepares monthly attendance reports; weekly attendance verifications, and supports with bi-annual attendance submissions* Trains and works with teachers to ensure attendance is completed timely and accurately each day* Supports the Mental Health Professionals at each campus with the goal of achieving high attendance by creating truancy letter templates, list of repeat truancy offenders, and attendance intervention resources. Student Data Integrity and Reporting (Partner)* Assist Data Systems Manager with annual reporting of student demographics, enrollment and suspension data to DESE* Support with maintaining the accuracy of DESE data throughout the year* Participate in regional audits to ensure 100% accuracy of student data. Self-audit student data to ensure regional audits produce no findings* Support with student information-specific data requests relating to compliance and reporting requirements for KIPP St. Louis (internal stakeholders, grant reports, research requests, KIPP Foundation, etc.)High School Specific Activities (Lead)Scheduling* Manage the powerscheduler process from beginning to end.* Ensure 100% of students have a schedule that meets their graduation plan needs by the first day of school.* Ensure all new students receive a schedule before they begin to attend classes.* Update schedules throughout the year as needed.* Perform regular audits on schedules to ensure accuracy.RequirementsQualifications* Strong working knowledge of Microsoft Excel, Word, and Google Apps* Ability to work independently and with a team* Excellent organizational, planning and implementation skills. Always think multiple steps ahead.* Ability to manage ambiguity and multiple priorities inherent in fast-paced work environments* Ability to establish relationships and communicate effectively with multiple stakeholdersPreferred Skills And Qualifications Include* Bachelor's degree is strongly preferred* Experience with managing and entering data with at least 95% accuracy; familiarity with data management systems (PowerSchool, SchoolMint, School Messenger) * Experience working in nonprofit or education sectors with educationally underserved students* 2 or more years experience in a similar roleAdditional InformationCompensationAt KIPP St. Louis we take care of our employees. We provide competitive salaries, and a full slate of benefits including best in class medical coverage, dental, vision, and, life insurance, short-term disability and an optional 403b as a supplement to our retirement pension program. Benefits are subject to change year to year.KIPP St. Louis is committed to a policy of equal treatment for all individuals applying for employment at our school. KIPP St. Louis does not discriminate on the basis of race, color, gender, handicap, age, religion, sexual orientation, or national or ethnic origin.All your information will be kept confidential according to EEO guidelines.

Keywords: KIPP SoCal Public Schools, St. Louis , Registrar, Other , Saint Louis, Missouri

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