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Executive Office Administrator - BR T Flight Vehicle Technology

Company: Boeing
Location: Saint Louis
Posted on: November 11, 2019

Job Description:

Job ID *********** Date posted 11/05/2019 Location St Louis, Missouri Company The Boeing Company Job Description At Boeing, we are all innovators on a mission to connect, protect, explore and inspire. From the sea bed to outer space, you'll learn and grow, contributing to work that shapes the world. Find your future with us. The Boeing Company has an opening for an Executive Office Administrator at our St. Louis, MO site. The selected candidate will perform the following tasks for the St. Louis-based executives and employees in the BR & T Flight & Technology team. Position Responsibilities: Coordinates and processes domestic and international business travel arrangements, monitors designated business traveler's logistics, generates expense reports and assists in reconciling corporate credit card charges to ensure timely and accurate reimbursement and verifies payments to corporate credit cards Collects and compiles data to provide visibility of status for traveler's review and/or signature Creates, edits and maintains electronic and written communication such as memos, reports, presentations, flow charts and organization charts utilizing Microsoft Word, PowerPoint, Excel, Outlook, and SharePoint Tracks and maintains information relative to department and business operations Verbally communicates a wide variety of information to multiple audiences Processes incoming and outgoing communication and correspondence to ensure proper dissemination of information Prioritizes and schedules management-level employee time and availability for efficient use of time Tracks and maintains designated conference room schedules for availability and efficient use of resources Coordinates with the appropriate focal(s) to support the acquisition and maintenance of resources Orders and maintains office supplies Plans and implements logistics for executive level internal and external events Sets up and facilitates teleconferences Tracks and maintains information relative to department and business operations Collects and compiles data such as training completions, business expenses, action items and other matters requiring follow-up and provides visibility of status with management direction. Teams with other office administrators to complete work and plan / organize team-building activities Analyzes and initiates continuous improvements of administrative processes and procedures Provides guidance for less experienced employees. Works under limited supervision A successful candidate will embody the following skills: Strong interpersonal skills Demonstrated leadership Ability to work as a team Confidentiality, diplomacy and tactfulness are important to be successful in this position Professionalism and strong customer focus Employer will not sponsor applicants for employment visa status. Required Skills/Experience: High School Diploma/GED 3+ years of experience with Microsoft Office Word, Excel, Outlook and PowerPoint 3+ years of experience supporting calendars, travel and meetings for higher level management 3+ years of experience coordinating and processing travel arrangements, generating expense reports and reconciling corporate credit card charges 3+ years' experience in a customer service role Preferred Skills/Experience: Experience working with WEBEX/conferencing systems, MS Office products Experience working with executives with demanding schedules Experience supporting teams of 50+ (e.g. office supplies, conference rooms, travel and expense reporting) Performs well under minimal supervision Typical Education/Experience: High School diploma/GED) and typically 4 or more years' related work experience or an equivalent combination of education and experience (e.g. vocational school/Associate+2 years' related work, Bachelor, etc.). Relocation: This position does not offer relocation. Candidates must live in the immediate area or relocate at their own expense. Drug Free Workplace: Boeing is a Drug Free Workplace where post offer applicants and employees are subject to testing for marijuana, cocaine, opioids, amphetamines, PCP, and alcohol when criteria is met as outlined in our policies . Experience Level Individual Contributor Contingent Upon Program Award No, this position is not contingent upon program award Schedule Full time Boeing is an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, national origin, gender, sexual orientation, gender identity, age, physical or mental disability, genetic factors, military/veteran status or other characteristics protected by law.

Keywords: Boeing, St. Louis , Executive Office Administrator - BR T Flight Vehicle Technology, IT / Software / Systems , Saint Louis, Missouri

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