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Accounting Clerk

Company: Holiday Inn South County Center
Location: Saint Louis
Posted on: November 11, 2019

Job Description:

The Accounting Clerk is responsible for providing full spectrum administrative support including matters of a confidential nature while also performing various accounting and payroll duties. The Accounting Clerk may also be assigned to other responsibilities as needed. The Accounting Clerk is to adhere to the mission and values of Widewaters Hotels, LLC. What you will be doing

  • Enter accounts payables into accounting system and ensure approval process has been obtained while coding to correct departments.
  • Enter group rooming lists in PMS.
  • Ensure invoices are submitted to the Finance Department in a timely manner
  • Completes a high volume of work to input a high volume of data with speed and accuracy, including confidential data, in an environment with constant interruptions.
  • Must be able to confidently handle sensitive information.
  • Appropriately maintains and secures confidential records and inquiries including filing.
  • Input daily, weekly & monthly journal entries.
  • Must have a thorough understanding with Sales Software System and other hotel sales applications used on a daily basis. Enter pick up numbers in Sales Software System.
  • Prepare weekly and monthly sales reports.
  • Attend and participate in scheduled sales, staff and revenue meetings and others as assigned. Take minutes of the meeting as required.
  • Maintain existing sales files and create new files as needed. Input data into database.
  • Continuously monitor all meeting room rental and revenues.
  • Prepare and distribute all outgoing sales correspondences. This will include faxes, proposals, contracts, letters, sales kits, and deposits. Review documents for accuracy and provide information to other departments as necessary.
  • Perform group maintenance for the property. Request rooming lists, enter rooming list, route charges, release blocks after cut-off, monitor blocks to determine if increases or decreases are required when reservation method is individual call-in, enter final pick up etc.
  • Maintain Group Contact Binders.
  • Performs other duties as assigned. Requirements
    • Associates Degree preferred.
    • 1-2 years related experience and/or training; or equivalent combination of education and experience.
    • Must be able to speak, read, write and understand the primary language(s) used in the workplace.
    • Must be able to read and write to facilitate the communication process.
    • Requires good communication skills, both verbal and written.
    • Must possess basic computational ability.
    • Must possess basic computer skills
    • Ability to supervise situations and accomplish goals on a timely basis.

Keywords: Holiday Inn South County Center, St. Louis , Accounting Clerk, Hospitality & Tourism , Saint Louis, Missouri

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