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Assistant Director - Admission Operations

Company: Saint Louis University
Location: Saint Louis
Posted on: November 26, 2022

Job Description:

Who is Saint Louis University? Founded in 1818, Saint Louis University is one of the nation's oldest and most prestigious Catholic universities. SLU, which also has a campus in Madrid, Spain, is recognized for world-class academics, life-changing research, compassionate health care, and a strong commitment to faith and service.All About YouJob SummaryUnder general supervision, regularly audits admission data processes for quality assurance and efficiency; serves as primary analytical contact for undergraduate admission; responsible for researching, implementing, and maintaining admission systems; collaborates with other units to facilitate recruitment and retention initiatives.Job Duties

  • Builds and maintains data integration between external application sources (i.e. Common Application, customer relationship management (CRM) systems) with University student information systems; audits all data in the undergraduate and graduate admission process; examine for data integrity, electronic application for admission and test score pushes; documents imaging quality check, and processing errors.
  • Facilitates the importing of external data sources into CRM from purchased inquiry name lists through third-party vendors; searches names responders, AIM Student Interest Inventory, etc.
  • Serves as the system administrator for Office of Admission ETL tools; maintains bi-directional data feeds from SIS and CRM for test scores, financial aid, housing, and orientation registration..
  • Primary source of data reporting for the Office of Admission, responsibilities include but not limited to the expansion of admission data to be used for retention studies through AIM Student Interest Inventory, SAT, and AP testing metrics.
  • Develops methods to repurpose and utilize freshman non-matriculant data from the National Clearinghouse to create an inquiry pool for non-traditional populations such as transfer, summer studies, and graduate.
  • Collaborates with Enrollment and Retention Management units on the expansion of current projects as well as the creation of new admission and retention-related initiatives.
  • Supervises staff members who are responsible for inputting admission applications and supporting document materials into the student information system; articulates transfer course work from newly admitted transfer students' transcripts.
  • Represents the Office of Admission on committees in relation to Banner and various forms of recruitment software; coordinates with ITS in regard to University-wide reporting tools and student systems.
  • Provides support and consultation for other offices using admission systems; provides for graduate systems integration and maintenance when necessary.
  • Reviews existing and potential external partnerships to determine return on investment of implementing new tools with existing; other duties and projects as assigned.Knowledge and SkiilsWorking competency in SQL, SOQL, JAVA, or other programming languages with the ability to query, extract, load, and update data to multiple sourcesKnowledge using data warehouse, Tableau, Alteryx or other enterprise reporting data systems. Experience with integrated student information systems and the utilization of data for analysis and assessment Competency in the use of query tools and/or software utilized to collect and process applicant data Strong working knowledge of student information systems such as SLATE, Ellucian, PeopleSoft, or other comparable databasesAdministrator-level ability with innovative technology systems such as Salesforce, SLATE, Hobsons, or another comparable CRM. Ability to effectively use business intelligence tools Ability to translate data and business process needs between end users and programmers. Thorough knowledge of admission policies, procedures, and terminologyWritten and oral communication skills including presentations and group facilitation of data and report findings Interpersonal/human relations skillsStrong time management skills combined with the ability to shift work focus and assist in achieving prioritiesAbility to rapidly and thoroughly evaluate procedures and new technology, and then refine, develop or recommend new proceduresAbility to train staff and provide ongoing support in a team environment Ability to maintain confidentiality with student dataMinimum QualificaitonsBachelor's degree; supplemented with five (5) years of related experience. Salesforce and/or SLATE experience is strongly preferred.Applicants must include: 1) a cover letter; 2) a resume/curriculum vitae. You can upload these items on the third page "My experience" of the application.Vaccine ProtocolSaint Louis University requires COVID-19 vaccinations for all students, staff, and faculty who are physically present on our St. Louis campuses. As a prospective and/or a new employee at Saint Louis University, you will be/are required to comply with the University's vaccination protocol. Proof of full vaccination is required before the start of employment in order to work at Saint Louis University. If you are not vaccinated, you are required to begin the vaccination process at the time of your first day of employment and submit proof of full vaccination within 30 days of your start date. Exemptions may be granted on the grounds of religious beliefs or medical circumstances. Failure to comply with the vaccine requirement within 30 days of an employee's start date will result in termination of employment. Proof of vaccine will be submitted through an online portal made available to you during your Workday onboarding tasks.FunctionAdmissionsScheduled Weekly Hours:40Saint Louis University is an equal opportunity/affirmative action employer. All qualified candidates will receive consideration for the position applied for without regard to race, color, religion, sex, age, national origin, disability, marital status, sexual orientation, military/veteran status, gender identity, or other non-merit factors. We welcome and encourage applications from minorities, women, protected veterans, and individuals with disabilities (including disabled veterans). If accommodations are needed for completing the application and/or with the interviewing process, please contact Human Resources at 314-977-5847.

Keywords: Saint Louis University, St. Louis , Assistant Director - Admission Operations, Executive , Saint Louis, Missouri

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