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Manager, Accounts Payable-Vendor

Company: SPECTRUM
Location: Saint Louis
Posted on: January 16, 2022

Job Description:

JOB SUMMARY
The Manager, Accounts Payable will play a key part in mentoring and motivating a team of direct reports in addition to being involved in month-end processes and payment authorization as needed. This individual will ensure the team targets and KPIs are met and/or exceeded that support operational excellence and continuous improvement initiatives.


MAJOR DUTIES AND RESPONSIBILITIES
Actively and consistently support all efforts to simplify and enhance the customer experience

Direct the Accounts Payable units, overseeing staff assignments, training, workload evaluation, daily processing, and special projects

Evaluate workflow processes, recommend, and implement procedural and system changes to deliver quality service to the departments customers

Manage the process to ensure vendor invoices and check requests are paid in accordance with cash flow and authorization policies

Manage the process to ensure accurate accounting information is processed from the Accounts Payable system to the general ledger

Direct the production and reconciliation of annual 1099s and oversees any investigations of all discrepancies to ensure accurate and timely reporting in accordance with IRS regulations

Ensure that payments made through the Accounts Payable system for claims are processed accurately and in a timely manner

Oversee Accounts Payable system support for testing and implementing accounting changes, system upgrades, new interfaces, and reports. Works with the IT staff as necessary to complete these tasks

Oversee credit card and cash reimbursement programs to ensure they are working properly, and all information is captured and report accurately

Develop, implement, and maintain systems, procedures, and policies, including accounts payable functions, to ensure adherence to company guidelines

Ensure effective communications are maintained within the department and externally. Where appropriate, inform employees of company/department plans and progress. Conduct staff meetings at regular intervals

Coordinate with other units and departments to facilitate special requests, resolve workflow or production issues

Monitor unit turnover, productivity, and overall performance to ensure adequate staffing and performance that meets the department standards

Monitor performance of direct reports. Provide prompt and objective coaching in accomplishing goals and in job performance. Reward and discipline employees, address complaints and resolve problems. Conduct performance reviews, recommend salary increases, and actively engage in recognition, and employee development efforts

Perform personnel responsibilities including interviewing, hiring, planning resource needs within the unit to ensure the most qualified staff are selected

Ensure compliance SOX controls and maintain documentation as assigned

Perform other duties as requested


REQUIRED QUALIFICATIONS
Skills / Abilities and Knowledge
Ability to read, write, speak and understand English
Ability to analyze and interpret data
Ability to improve processes
Ability to make decisions and solve problems while working under pressure
Ability to show judgment and initiative to accomplish job duties
Ability to perform detailed work with numerical data, analyze data, oversee assigned tasks, and projects, make informed decisions, and meet tight deadlines
Ability to manage the work of large departments
Ability to prioritize and organize effectively
Ability to communicate with employees, customers, suppliers, in person, on the phone, and by written communications in a clear, straight-forward, and professional manner
Ability to supervise and motivate others
Ability to use 10-key adding machine
Ability to use personal computer and software applications (i.e. word processing, spreadsheet, etc.)
Intermediate to advanced knowledge of Excel
Knowledge of basic accounting procedures
Knowledge of SAP S/4 HANA and Ariba
Strong customer service oriented
Strong written and oral communication skills
Strong organizational and planning skills

Education
Bachelors degree in Accounting, Business, or related field, or equivalent work experience preferred

Related Work Experience Number of Years
Accounting work experience 8
Accounting management experience 2
Experience with ERP and P2P systems


WORKING CONDITIONS
Office environment











FAP500 300866 300866BR

Keywords: SPECTRUM, St. Louis , Manager, Accounts Payable-Vendor, Executive , Saint Louis, Missouri

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