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Administrative Secretary

Company: Leidos
Location: Saint Louis
Posted on: December 9, 2018

Job Description:

Job Description:

Leidos is seeking an Administrative Secretary for a position in St. Louis, MO. Must currently possess an active TS/SCI Clearance level and have High School Diploma and 6 years' secretary experience, Associate's Degree and 4 years' secretary experience, Bachelor's Degree and 2 years' secretary experience.

MINIMUM REQUIRED QUALIFICATIONS:

Prior experience as a secretary supporting administrative requirements at the mid- to- upper management levels of an office. The proposed personnel will be expected to independently accomplish the advanced administrative tasks with no assistance.

  • Fundamental understanding of the Department of Defense (DoD) and Intelligence Community (IC)
  • Strong professionalism with the ability to consistently demonstrate tact and maturity
  • Strong interpersonal and/or soft skills, and office etiquette within a professional environment to: Facilitate professional relationships and support efficient execution of all office administrative requirements and obtain a positive customer oriented service experience by internal/external office personnel, customers, and visitors
  • Strong teaming and collaboration skills that foster office unity and cohesiveness in support the office administrative requirements
  • Capable of handling a large workload, effectively coordinate multiple resources, and multi- task in a fast paced environment that may often have competing priorities with minimal assistance
  • Strong communication skills both verbally and written with the ability to:1) Articulate office administrative requirements/actions/needs in a professional tone and attitude;2) Exchange information to facilitate positive and efficient work processes and results; and3) Produce written correspondence (i.e., email, letter, document, etc.) that is succinct, coherent, uses proper tone, demonstrates proper grammatical use of the English language, and presents proper format/form per established corporate/office guidance
  • Good office organization skills that facilitates a neat and orderly presentation of the work environment and administrative activities
  • Proficient working knowledge of office information technology (IT) equipment (e.g., copiers, scanners, facsimile machines, computer workstations, phones, teleconference/video teleconference equipment) with the ability to independently operate such equipment in completing office administrative tasks
  • Proficient working knowledge of MS Office software applications (i.e., Word, Excel, PowerPoint, and Outlook: Mail, Calendar, and File Functions) with the ability to use these applications to efficiently complete office administrative tasks
  • Experience with office filing systems (hardcopy and softcopy) using specified format and structure
  • Able to be a self-starter and work with minimal assistance to complete all assigned work requirements
  • Strong problem solving and time management skills. Must be detailed oriented and possess consistent, mature judgment
  • Able to handle a moderate and demanding workload; efficiently coordinate resources, and reasonably work in a fast paced environment that may often have competing priorities

    ADDITIONAL DESIRED QUALIFICATIONS:
    • Prior DoD and/or IC experience working in a related field
    • Prior experience working with the military and understanding of the military services
    • Proficient working knowledge of the following corporate applications: PeopleSoft, Defense Travel System (DTS) with knowledge of the Joint Travel Regulation (JTR)3), NCERTS4, SharePoint
    • Working knowledge of Access database
    • Prior experience with the awards and decorations process
    • Working knowledge of DoD correspondence manual
    • Working knowledge of DoD File Plan requirements
    • Ability to schedule, coordinate, set-up, and operate Video Teleconference (VTC) equipment; including teleconferences.

      "External Referral Eligible"

      ESAS

      External Referral Bonus:
      Yes

      Potential for Telework:
      No

      Clearance Level Required:
      Top Secret/SCI

      Travel:
      No

      Scheduled Weekly Hours:
      40

      Shift:
      Day

      Requisition Category:
      Professional

      Job Family:
      Administrative

      1000

      Defense & Intel

      Keywords: Leidos, St. Louis , Administrative Secretary, Administration, Clerical , Saint Louis, Missouri

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