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Administrative Assistant

Company: McCormack Baron Companies
Location: Saint Louis
Posted on: May 28, 2023

Job Description:

The Administrative Assistant is responsible for handling project documentation and correspondence in support of one or more managers. responsible for supporting an administrative professional to help them stay organized and complete tasks that allow them to focus on more advanced responsibilities. Their duties organizing meetings for Administrators, greeting office visitors and composing documents on behalf of Administrators.
Duties and Responsibilities:

  • Interact positively and professionally with Clients, Vendors, Agency representatives, Property Managers, residents, and other corporate and organizational leadership.
  • Act as a liaison with other senior-level management, departments, and outside organizations.
  • Responsible for answering and tracking all incoming phone calls to the McCormack Baron Management main phone line.
  • Review and manage a emails to the McCormack Baron Management main Inbox
  • Assist with sorting, distributing, and processing of incoming and outgoing mail as needed.
  • Assist with Utility Management Process
  • Responsible for Affirmative Fair Housing Marketing Plan Process
  • Manage calendars and meeting requests.
  • Prepare, generate, and manage reports.
  • Handle expense reports and invoice allocations.
  • Initiate, draft and edit documents.
  • Prepare meeting materials as needed.
  • Complete special projects as assigned. Knowledge, Skills, and Abilities:
    • HS Diploma or GED and minimum of five-year general office experience.
    • Customer service oriented.
    • Must be proficient in Office365, Microsoft Teams and Adobe Pro DC
    • Willingness to learn new skills
    • Must have good oral and written communication skills.
    • Ability to prioritize, coordinate, and maintain follow-up on a number of projects simultaneously.
    • Ability to work independently and as a team, exercise good judgement and be resourceful.
    • Organization is a key trait in working in the property management environment.
    • Must handle highly confidential information in a strictly professional manner. Work Environment/Physical Demands
      • This job operates in a clerical office setting. This role routinely utilizes standard office equipment such as computers, phone, photocopiers/printers, and filing cabinets.
      • This position requires manual dexterity, the ability to lift files, open filing cabinets and recruiting collateral.
      • This position requires sitting, bending, stooping, or standing as necessary. Our offices are equipped with electronic desks for standing or sitting.
        McCormack Baron is an Equal Opportunity-Affirmative Action Employer, committed to diversity, inclusion, equity and belonging. We seek candidates from all backgrounds to join our team and encourage our employees to bring their authentic and best selves to work.

Keywords: McCormack Baron Companies, St. Louis , Administrative Assistant, Administration, Clerical , Saint Louis, Missouri

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