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Administrative Assistant (Design Group)

Company: Barry-Wehmiller Design Group
Location: Saint Louis
Posted on: January 16, 2022

Job Description:

Barry-Wehmiller Design Group has an immediate position available for a full-time front desk receptionist in our Clayton, MO head office. This position is part of our People Team and provides a great opportunity to learn and experience a variety of aspects that can lead to career growth.

Responsibilities (Receptionist)

  • Reception - greets visitors, connects with the appropriate party, answers and routes incoming calls, keeps reception area safe and organized, processes parking validation for office visitors
  • Mail (daily) - distributes incoming mail; processes/stamps outgoing mail; prepares Fed X and UPS Shipments
  • Executive Meeting/Event Set Up - reserves conference rooms, orders catering meals, sets up buffet, keeps refreshment stocked, prepares conference rooms, and refreshes during breaks
  • General Tasks - orders gifts, posts announcements to the Design Group Intranet Site, maintains employee and department directories, checks office and catering supplies routinely and orders as needed
    Responsibilities (Office Admin)
    • Review/update First Year Experience resources within intranet site
    • Respond promptly to First Year Experience inquiries including administrating program updates
    • Partner with Design Group Administrative team to review and update new team members' onboarding agendas
    • Provide administrative support to Design Group University and learning management systems
    • Supports a variety of People Team tasks
      • Onboarding/offboarding tasks
      • Creating Workday reports
      • Submitting workflows for Talent Acquisition team
        • Communicates Effectively - Excellent verbal and written communication
        • Interpersonal Savvy - Engaging personality and ability to be tactful
        • Action Oriented - Identifies new opportunities and pursues challenges
        • Technical Skills - Microsoft Office products, Excel, Word, PowerPoint
        • Instills Trust - Follows through on commitments; attention to detail; quick learner
          • Bachelor's Degree or Associate's Degree in Business Administration or related technical field is ideal, but not required

Keywords: Barry-Wehmiller Design Group, St. Louis , Administrative Assistant (Design Group), Administration, Clerical , Saint Louis, Missouri

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