Office Administrator

Company: Insperity
Location: Saint Louis
Posted on: January 15, 2022

Job Description:

There's a reason Insperity was ranked in the top 3% on WorkplaceDynamics' National Top Workplaces list and named one of the top 100 companies to work for in the U.S.

Want to work for us and find out why?

As a trusted advisor to America's best businesses for more than 35 years, Insperity provides an array of human resource and business solutions designed to help improve business performance. In addition, we provide the client company and their worksite employees with a wide array of value-added benefits and services.

Insperity offers a competitive compensation package and a world-class benefits package, including 19 days paid time off, 8 paid holidays, medical, dental and vision benefits, 401k and tuition reimbursement. At Insperity, we're committed to providing a positive work environment, and to helping our employees succeed both personally and professionally.

Middle Market is where challenge is fun, results are rewarding and we live our values. The Insperity Middle Market Solutions team is an exceptional group focused specifically on supporting our larger clients ranging in size from 150 to 5,000 employees. Part of our mission is to help our Middle Market clients become the best they can be by understanding their unique challenges and integrating relevant human capital/human resources solutions that accelerate their potential.

Administrator, Enterprise Analyst

We are currently seeking an Administrator, Enterprise Analyst to join our team.

SUMMARY

This position is responsible for a wide variety of administrative duties requiring a thorough knowledge of organizational procedures for Enterprise Analytics leadership team members. Must have general knowledge of department goals and functions with the ability to assist in all areas when needed

ESSENTIAL FUNCTIONS

Under general supervision and moderate decision-making:
Ensures administrative support for the Enterprise Analytics leadership team members.
Ensures all office staff enjoys a quiet, efficient, and comfortable working environment by addressing all issues as it relates to facilities and office building needs. Communicates any deficiencies with landlord as the need may arise.
Coordinates department new-hire on-boarding activities, terminations and department moves with Corporate HR Department, Facilities Department and Communications Department; processes requests for office set up, cell phones, IT equipment, business cards and assists with new hire/termination paperwork.
Serves as the single point of contact for facilities maintenance and functional problems for the department.
Maintains adequate inventory of general office, equipment and conference room supplies.
Reviews all expense reports submitted by employees and acts as the first level approver.
Coordinates routine expense account documentation and all purchasing/acquisition duties. Secures approvals in a timely manner.
Coordinates departmental communication, education and training functions.
Screens and controls correspondence, phone calls and visitors; handles inquiries independently. Determines which situations require the attention of management, or other staff members; refers unrelated inquiries to appropriate Insperity department.
Maintains appointment schedule and calendar for manager, makes timely and cost-effective travel arrangements, coordinates details of department meetings, gathers information and assists in agenda preparation, contacts meeting participants and types minutes of meetings when requested.
Handles a variety of sensitive situations and problem solves on own initiative, advising manager of action taken.
Maintains correspondence files, file organization, and retrieval systems.
Assists in the creation of presentations, reports, and other documents. Prepares departmental reports, presentations, and expense projections for distribution.
Coordinates routine personnel activities/updates/maintenance, facilities maintenance, budgetary reporting, revenue/expense account coding/documentation, and credit/purchasing/acquisition duties, including securing signatures in a timely manner.
Assembles data for special projects and prepares routine reports, including some analysis work. Conducts a high-level review to ensure accuracy of work and consistency of report to prior reports.
Conducts department's Community Involvement and interfaces with Insperity staff as needed.
Completes special projects as assigned.

Job Requirements:
EDUCATION / EXPERIENCE REQUIREMENTS
High School Diploma or equivalent is required. Associate's Degree in a related field is preferred.
Three to five years of administrative experience is required.

KNOWLEDGE/SKILLS
Principles, practices and procedures of office administration, office methods and equipment; clerical methods, techniques and filing procedures.
Performs administrative duties requiring independent judgment with speed and accuracy; learning, interpreting, and applying organizational policies, rules and regulations; taking responsibility for the compilation and organization of reports.
Advanced computer skills, including Microsoft - Office Suite (Word, Excel, Outlook, and PowerPoint).
Communicates tactfully and courteously in answering questions in person and over the telephone; communicating clearly and concisely, orally and in writing; and maintaining effective work relations with those encountered in the course of employment.
Ability to create technical documentation and a desire to share that knowledge amongst team members.
High degree of attention to detail.

At Insperity, we celebrate the diversity of our employees and our leadership. Insperity is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status or any other characteristic protected by law.

Keywords: Insperity, St. Louis , Office Administrator, Administration, Clerical , Saint Louis, Missouri