Privacy Compliance Project Coordinator (Full Time, Permanently Remote)

Company: VeraSafe
Location: Saint Louis
Posted on: January 15, 2022

Job Description:

Due to rapid growth and increased demand for our international privacy and technology compliance and legal services, VeraSafe is seeking a motivated project coordinator to join our remote team. VeraSafe is a well-respected advisor to U.S. and international businesses of all sizes and across numerous industries in the privacy and data security space.

About the Role
This is an excellent opportunity for anyone who wants to join a fun, international team that is working on the cutting edge of privacy and data protection. The projects you'll be managing will primarily be privacy and data security compliance projects, and your team members will largely be attorneys and IT security professionals.

Above all, this role demands excellent writing and note-taking skills, organizational abilities, attention to detail, and communication skills. While this is a project coordinator role, we will also consider candidates looking to get into project management who have experience as an executive or legal assistant, or as a technical writer, and who are willing to obtain relevant PM certifications.

We have always been and will continue to be a remote team. We collaborate closely (you won't feel like you're working in isolation) and you'll learn from our experienced attorneys, project managers, and IT security auditors, but in a much more collaborative and friendly environment than your typical large law firm. We think using project management methodology in a legal setting is a no-brainer, though we are fairly unique in doing so, and we're always looking for ways to improve what we do, including how we utilize our project management team. We'd look to you, as we do all our team members, to think creatively about ways to improve the efficiency and excellence of the work product we deliver to clients. Finally, but very importantly, we pride ourselves on recognizing that our team members also have lives outside of work, and prioritize no-work weekends and work-life balance generally.

If you love working with new technology, interesting clients and team members, you want to work in a fast-paced and remote environment, and you're interested in tech, cybersecurity, or privacy, this may be the perfect job for you.

Key Tasks and Responsibilities
Coordinating the execution of project plans within the constraints of a scope, schedule, and budget
Maintaining the daily record keeping needed to keep the project plans up to date
Attending meetings with the attorneys and clients, taking meeting minutes, and maintaining the meeting minutes and and action items from those meetings
Understanding and assisting in documenting business processes
Ensuring that you, your team, and the project operate within the company's policies, guidelines, and procedures
Assessing team member needs and utilization in order to maintain a distributed workload
Ensure transparency by regularly communicating status to the Program Manager and the attorneys leading each project
Flagging potential issues/risks for management
Communicating with clients in relation to tasks and meetings

Soft Skills Required
Strong desire and ability to keep things organized
Fluency in English
Comfort with a role that requires a lot of note and minutes taking
Strong attention to quality and detail
Multitasking
Excellent communication and interpersonal skills
Proactive problem solving
Team player
Comfortable working with software tools ( e.g. Asana, and Teamwork) as well as GSuite and/or Microsoft Office
Comfortable working in a technical environment

Note: We may ask you to participate in a short skills assessment as a first step in the selection/interview process.

Experience Required
4+ years of experience as a project coordinator or manager
Experience taking detailed notes or meeting minutes
Experience in professional services firms or tech space is preferred
Experience or proximity to IT projects, especially IT security projects, is a strong plus

Education/Certifications
Basic project management certification is a plus (e.g. CAPM; Prince2 Foundation level); additional certifications are also nice to have but not required
IT audit / IT security / cyber security certifications are a plus (e.g., CISM or CISA certifications)
Legal background or relevant experience is a plus
Agile framework knowledge is a plus
IAPP Privacy certifications are a plus (if you don't have them, we'll help you get them!)

What you'll gain from joining our team:
Benefits (medical, dental, health)
20 days PTO (plus major US federal holidays, and a few bonus ones like the day after Thanksgiving)
Freedom of working remotely
Professional development growth opportunities
The chance to have a long-lasting impact on a small but growing international business
Work in an open environment with a team that respects your ideas and contributions
Competitive compensation
Fast paced, entrepreneurial environment
Occasional opportunities to travel in North America and Europe, primarily for team retreats or professional development opportunities
BYOD (Bring your own device) or receive a company laptop to use for work
Ability to use either Mac or PC

Keywords: VeraSafe, St. Louis , Privacy Compliance Project Coordinator (Full Time, Permanently Remote), Accounting, Auditing , Saint Louis, Missouri